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Career Strategies for Librarians
Top of the Heap or Bottom of the (Trash) Barrel? Tips for Job Applicants
by Beatrice L. McKay and Clare Dunkle
[reprinted by permission from NMRT Footnotes, v.22, no.2, January 1993]

The job market is looking tight -- or hadn't you noticed?

When applications flood in, reviewers must make a first cut, and it is often a deep one. Perhaps over a
hundred people have applied for the job but only a handful will be interviewed. Your cover letter and
resume must stand out from among the many for serious consideration.

The following DOs and DON'Ts suggest ways to leap over the hurdle of this tough first cut.

Cover Letter Do's:

  • Because people have varying levels of sensitivity, tend toward reserve and respect rather than
    humor or familiarity in your writing.
  • Write short, clearly focused paragraphs and be brief in general.
  • Explain why the job and/or location interests you.
  • Tie your professional experience to the primary job duties as announces. Keep it concise. Use
    the resume to flesh out your qualifications.
  • Use the correct forms of address for the person to whom the letter is directed: Dr., Ms., Mr., etc.
    Consult the Directory of Library and Information Professionals or call the library in question, and
    ask.
  • Apply for only one position if the library has several open. Otherwise, you may appear
    directionless.
  • If you do apply for more than one position, apply for each separately, tailoring the cover letter and
    resume to each.

Cover Letter Don'ts

  • Don't be too casual, familiar, anecdotal or aggressive. This shows a lack of respect for the
    audience and the institution.
  • Avoid easy generalizations that may strike more experienced librarians as empty-headed.
  • Don't go into detail about your current institution's practices unless they supply specific
    information about your qualifications for the position.
  • Don't use words with negative connotations; for instance, write "some speaking knowledge of
    Chinese" instead of "limited speaking knowledge of Chinese."
  • Avoid using inaccurate terminology; for example, "online searching of CD-ROM products."
  • Don't mention irrelevant skills; you may appear snobbish or aimless. For instance, a cataloger
    need only indicate that she reads Chinese; speaking ability is probably irrelevant.
  • Don't discuss spouse, children or other domestic arrangements unless there is a compelling
    reason to do so. Including such information weakens the impression of professionalism which
    you are seeking to convey.
  • Don't ask for further information about the library, the university or the city. If you want more
    information, do the work yourself.
  • Don't use "cute" signatures.

Resume Do's

  • Include all professional experience pertaining to the announced job requirements. Omit irrelevant
    experience unless it is particularly impressive in a general sense.
  • When considering the layout of your resume, think of it being read quickly. Try skimming it to see
    if the most important elements stand out. Some search committees must read many resumes,
    and while they try to give each full attention, they will be more pleased to read yours if it is
    organized and attractive.
  • Explain why persons listed as references are qualified to discuss your skills.
  • Address anything in your work history which could trigger a question. Your reader won't simply
    overlook such things as frequent or very regular moves, unexplained gaps or long periods of
    seemingly unrelated employment.
  • List all publications, even if your publications are all in areas outside librarianship. It shows you
    can publish.
  • Use consistent, clear citation style for publications.

Resume Don'ts

  • Don't allow your resume's layout to obscure pertinent information. Tailor it to the position. Your
    reader is probably using a checklist based on the announced qualifications: every relevant item
    you exclude will result in a negative mark on the checklist.
  • Don't use obscure abbreviations and acronyms; for example, foreign university degrees.
  • Don't use artsy letterhead.
  • Don't make it massive. An eight-page resume is too long.
  • Don't list each committee membership or internship separately. Instead, put all under the
    heading of the particular division or organization.
  • Don't list every workshop or seminar ever attended. Omit those irrelevant to the position for which
    you are applying.
  • Don't include a "family status" section. Of importance is your professional, not personal life.
  • Don't include a "hobbies" section. You risk being stereotyped or alienating your reader, whose
    personal interests may run counter to your own.
  • Finally, it goes without saying that you must keep your entire application free of spelling,
    punctuation and usage errors. Don't rely exclusively on your word processor's spell checker for
    proofreading; it misses mistakes such as there/their and though/through/thorough. James M.
    Hillard related a pointed anecdote to illustrate the importance of this tip in a recent article in
    American Libraries (October 1981, p. 559): "Once I spoke to a young person whose job
    application had some of these same faults, telling her that the time taken to prepare a neat-
    appearing vita sheet would be well-spent. Her indignant reply was that she was applying for a
    "professional" position, not one as a clerk typist; she was considered for neither."

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